Groundbreak IQGroundbreak IQ
All solutions

RFQ Management

Compare responses side by side, not inbox by inbox.

Issue an RFQ to your shortlist and get structured responses you can actually compare.

Get startedSee how it works

Part of the Groundbreak IQ project workspace.

Project · RFQs · Invited firms

  • Responded

    A structured response is in.

    Responded

  • Sent

    Invitation delivered, link still live.

    Sent

  • Expired

    The deadline passed unanswered.

    Expired

  • Failed

    Delivery failed — the invitation never arrived.

    Failed

Derived on read from the response, the link’s expiry and the delivery result. A submitted response always wins.

The problem

Three firms replied. Three different formats.

One quotes a lump sum, one quotes hourly, and one attaches a PDF with the fee schedule on page four. Before you can compare anything you have built a spreadsheet — and now you are comparing your own transcription rather than their proposals.

Groundbreak sends one scope to everyone and brings the answers back in one shape: fee, timeline, team, experience and attachments, in a column per firm. Pick the winner in the same table and it becomes the project’s assignment.

What it does

Same question, same shape, same table.

Four things an email thread cannot do.

One scope, every firm on the shortlistTitle, scope, a response deadline and the drawings — issued once, to everyone. Firms answer the same questions because they were asked the same questions.

Project · RFQs · New RFQ

  • Title

    Required

  • Scope

    Up to 5,000 characters.

    Optional

  • Response deadline

    Shown to every invited firm.

    Optional

  • Attached documents

    Picked from the project’s own files, or uploaded here.

    Any

  • Invited firms

    From this project’s shortlist.

    Your pick

Uploading from this form goes through the same validation, the same bucket and the same table as the Documents tab — never a parallel path.

Responses land in a comparisonEvery response answers the same six fields, so reading them is a table with a column per firm — each carrying that firm’s discipline and its verification badge. Assign the winner without leaving it.

Project · RFQs · Responses

  • Fee proposal

    Currency, aligned for comparison.

  • Proposed timeline

  • Team assigned

    Who the firm would actually put on it.

  • Relevant experience

  • Attachments

  • Submitted

    Timestamped on the firm’s side.

Six fields, one column per firm. While responses are still outstanding the table says how many of the invited firms it is comparing.

Firms answer without an accountAn invitation is a link with an expiry. The firm opens it, fills in the form, and never creates a Groundbreak login — which is why firms actually reply.

Invitation · Token

  • Invitation link

    Unique to that firm, for that RFQ.

    Per firm

  • Expires

    After the deadline the link stops working.

    Dated

  • Used at

    Recorded when the response is submitted.

    Timestamped

  • Account required

    None

Expiry is evaluated on read rather than written back, so a lapsed link is never a stale row somebody forgot to update.

Your read on a firm stays yoursScore a response and write notes against it. They are scoped to your organisation and never travel back to the firm.

Response · Evaluation

  • Score

    Yours, per response.

    Numeric

  • Notes

    Free text, attributed to whoever wrote them.

    Per response

  • Visible to the firm

    Never

The provider sees the RFQ and its own response. It never sees your evaluation of it, or that there is one.

See it in the product.

One RFQ inside a live project workspace, part-way through its responses.

The RFQs tab of a project in Groundbreak IQ — an open RFQ with its scope and attached document, a table of five invited firms showing Responded, Sent and Expired states, and a response comparison with a column per responding firm.The RFQs tab of a project in Groundbreak IQ — an open RFQ with its scope and attached document, a table of five invited firms showing Responded, Sent and Expired states, and a response comparison with a column per responding firm.

Five invited firms — three responded, one still open, one whose link expired — and the three responses lined up field by field beneath.

Stop building the comparison spreadsheet.

One scope out, structured responses back, side by side — and the firm never needs an account to answer.

Get startedSee all solutions