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Milestone Tracking

Know what's slipping before the progress meeting.

Every milestone, its duration, and the discipline responsible — on one timeline.

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Part of the Groundbreak IQ project workspace.

Wynwood Arts Residences · Milestones

Milestones

8

Complete

2

Overdue

1

  • Entitlements/Zoning Approved

    Dec 14, 2025 – Mar 15, 2026 (3 mo) · Atlantic Studio Architecture

    Complete

  • Design Development Complete

    Mar 4, 2026 – May 4, 2026 (2 mo) · Everglade Civil Engineering

    Complete

  • Construction Documents Complete

    Jul 12, 2026 – Nov 11, 2026 (4 mo) · Atlantic Studio Architecture

    Overdue

  • GC Selected

    Oct 10, 2026 – Apr 11, 2027 (6 mo) · Coastline General Contracting

    On track

2 of 8 milestones complete.

The problem

A programme in a PDF is out of date the day after it is issued.

Design development slips two weeks. The date moves in one person’s file, and the next three people to ask are told the old one — usually at the next progress meeting, which is a fortnight too late to do anything about it.

Groundbreak puts the whole programme on one timeline inside the project: every milestone, the discipline responsible, and the firm currently assigned to it. Change a date and its status is recomputed the next time anyone opens the tab.

What it does

A schedule that recomputes itself.

Four things a programme in a PDF was never going to do.

Every milestone on one timelineA bar per milestone across the life of the project, from its date through its duration, with a marker for today — and sub-tasks beneath any milestone that needs breaking down.

Wynwood Arts Residences · Timeline

  • Entitlements/Zoning Approved

    Dec 14, 2025 – Mar 15, 2026

    3 moComplete

  • Design Development Complete

    Mar 4, 2026 – May 4, 2026

    2 moComplete

  • Construction Documents Complete

    Jul 12, 2026 – Nov 11, 2026

    4 moOverdue

  • GC Selected

    Oct 10, 2026 – Apr 11, 2027

    6 moOn track

  • Permits Issued

    Dec 29, 2026 – Mar 30, 2027

    3 moOn track

Durations are months, not a critical path. Milestones are ordered and dated; they do not depend on one another.

Overdue is computed against todayComplete is the one fact a person records. Everything else is worked out fresh on every read — so a date that passed last night is overdue this morning, without anyone touching it.

Wynwood Arts Residences · Status

  • Complete

    Marked done by someone. The only stored state.

    Complete

  • Overdue

    Target date is in the past and the milestone is not complete.

    Overdue

  • On track

    Target date is still ahead.

    On track

  • Date not set

    No target date yet — not the same as on track.

    Date not set

Nothing here is stored except completion, so the timeline cannot drift out of date while nobody is looking at it.

Milestones point at who is doing the workLink a milestone to a discipline and its bar takes that discipline’s colour and shows the firm currently assigned — looked up live, so reassigning on the Team tab moves the timeline with it.

Wynwood Arts Residences · Timeline · Disciplines

  • Entitlements/Zoning Approved

    Architecture

    Atlantic Studio Architecture

  • Design Development Complete

    Civil Engineering

    Everglade Civil Engineering

  • GC Selected

    General Contracting

    Coastline General Contracting

  • Permits Issued

    Permit Expediting

    Not yet assigned

The firm is never written onto the milestone. Assign a different one on the Team tab and this row follows.

The starting schedule admits it is a guessA new project gets eight standard milestones spaced evenly across your target dates — and a line of plain text on the page saying those dates are a scaffold, not a prediction.

A new project · Seeded milestones

  • Entitlements/Zoning Approved

    12.5%

  • Design Development Complete

    25%

  • Construction Documents Complete

    37.5%

  • GC Selected

    50%

  • Permits Issued

    62.5%

  • Construction Start

    75%

  • Substantial Completion

    87.5%

  • Certificate of Occupancy

    100%

Target dates shown here are a rough starting scaffold, not a real schedule prediction — adjust each milestone to reflect your actual plan.

See it in the product.

The timeline as it appears inside a live project workspace.

The Milestones tab of a project in Groundbreak IQ — a Gantt timeline ruled by quarter with a marker for today, each milestone showing its status, linked discipline, date range, duration and assigned firm.The Milestones tab of a project in Groundbreak IQ — a Gantt timeline ruled by quarter with a marker for today, each milestone showing its status, linked discipline, date range, duration and assigned firm.

The Milestones tab: every milestone as a bar coloured by discipline, with its computed status and the firm assigned to it.

One timeline, and it is current.

Every milestone across the life of the project, linked to the discipline doing the work and the firm assigned to it.

Get startedSee all solutions