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Project Budgeting

Land, hard costs, soft costs, contingency — one number you trust.

Build the budget, track it as the project moves, and see cost per square foot and per unit without opening a spreadsheet.

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Part of the Groundbreak IQ project workspace.

Wynwood Arts Residences · Budget

Total budget

$74,042,000

Total spent

$42,524,000

Remaining

$31,518,000

% complete

57%

of total budget spent

  • Land Costs$13,432,00018%
  • Hard Costs$44,010,00059%
  • Soft Costs$11,200,00015%
  • Financing Costs$5,400,0007%

The problem

Your pro forma lives in Excel. Your actuals live in your inbox.

A bid comes in $400K over. You know it matters, but you won't know how much until someone rebuilds the model — and by then two more numbers have moved.

Groundbreak keeps the development budget inside the project itself, next to the team issuing the RFQs and the milestones the money is chasing. Change a number and every total it touches is already recalculated — the category subtotal, the development cost, cost per foot, cost per unit.

What it does

A budget that keeps up with the project.

Four things the spreadsheet was never going to do.

Structured like a developmentLand, hard costs, soft costs and financing — the four categories a development actually uses, each with line items beneath it. Rename, reorder, add and remove all of them.

Wynwood Arts Residences · Budget

  • Land Costs

    Land Acquisition · Closing Costs

    $13,432,00018%

  • Hard Costs

    GMP Contract · Owner's Direct Costs · Hard Cost Contingency

    $44,010,00059%

  • Soft Costs

    Architecture & Engineering · Permits & Impact Fees · Legal · Soft Cost Contingency

    $11,200,00015%

  • Financing Costs

    Loan Origination Fee · Interest Reserve · Construction Loan Interest

    $5,400,0007%

  • Total development cost

    $74,042,000

Category and project totals are always summed from the line items — nothing is stored back.

Budget against spent, line by lineEvery line carries what you budgeted, what you have spent, the variance between them, and how much of the line is used. Over budget is a state the product represents, not an error it refuses.

Wynwood Arts Residences · Budget · Line items

  • Land Acquisition

    $7,728,000 budgeted · $0 variance

    $7,728,000100%

  • Closing Costs

    $5,704,000 budgeted · ($412,000) variance

    $6,116,000107%

  • GMP Contract

    $38,900,000 budgeted · $21,395,000 variance

    $17,505,00045%

  • Total development cost

    $74,042,000 budgeted · $31,518,000 remaining

    $42,524,00057%

Spent figures. Past 90% of a line turns amber; past 100% turns red and the variance shows in parentheses.

Cost per foot and per unit, computedThe two numbers a lender asks for, divided out of the budget by the project’s own program — and re-divided the moment either side changes.

Wynwood Arts Residences · Budget · Metrics

$ / Unit

$308,508

$177,183 spent

$ / SF

$349.25

$200.58 spent

  • Units

    240

  • Gross square footage

    212,000 SF

  • Total development cost

    $74,042,000

The label follows the asset class — Units, Keys for hospitality, Beds for healthcare. With no square footage or unit count recorded, the panel says so rather than showing a number.

Allocation at a glanceWhere the money actually sits, as a share of total development cost — with every slice labelled and valued, because colour alone is never the signal.

Wynwood Arts Residences · Budget allocation

  • Land Costs$13,432,00018%
  • Hard Costs$44,010,00059%
  • Soft Costs$11,200,00015%
  • Financing Costs$5,400,0007%

Allocation only — how the budget is split, not how much of it is spent. The line-item bars carry that story.

See it in the product.

The budget as it appears inside a live project workspace.

The Budget tab of a project in Groundbreak IQ — total budget, spent, remaining and percent complete; a budget allocation donut; cost per unit and per square foot; and the line-item grid grouped by category.The Budget tab of a project in Groundbreak IQ — total budget, spent, remaining and percent complete; a budget allocation donut; cost per unit and per square foot; and the line-item grid grouped by category.

The Budget tab: totals, allocation, normalized economics and the line-item grid — one screen, all summed from the lines beneath.

Put the budget where the project is.

Groundbreak IQ keeps your development budget next to the team, the schedule, and the bids that move it.

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