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Entitlements & Permits

Know what's standing between you and groundbreaking.

Every approval and permit tracked by discipline, with where it actually stands.

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Part of the Groundbreak IQ project workspace.

Project · Entitlements & Permits

  • Not started

    Not started

  • Application prepared

    Prepared

  • Submitted

    Submitted

  • Under review

    Under review

  • Additional info requested

    Your move

  • Approved

    Approved

  • Denied

    Denied

A stored workflow, not a computed one. Denied is a real terminal state — not a tick nobody got round to.

The problem

The permit is “in review”. Since when?

Entitlements are where schedules die, and their status usually lives in an inbox — a forwarded note from the expediter, three weeks old, that nobody has replaced because nobody knows it is stale.

Groundbreak tracks every approval as its own item, with a real status, the date it last changed, and the discipline responsible. When something has been sitting too long, the product says so rather than waiting to be asked.

What it does

Approvals, tracked like they matter.

Four things a forwarded email cannot do.

A checklist that starts generic and says soEvery project seeds seven standard approvals, pre-application through certificate of occupancy — offered as a floor to edit, not as a claim to know your jurisdiction’s process.

A new project · Seeded approvals

  • Pre-Application Meeting

    Other

  • Zoning/Entitlement Approval

    Zoning Approval

  • Site Plan Approval

    Site Plan Approval

  • Environmental Review

    Environmental Permit

  • Building Permit Application

    Building Permit

  • Building Permit Issued

    Building Permit

  • Certificate of Occupancy

    Certificate of Occupancy

A generic starting set, not any jurisdiction’s real process. Rename, reorder, remove and add until it matches yours.

It tells you when something has stalledFourteen days sitting with the authority. Seven when the authority has asked you for something — because that one is on you, and it is the one that quietly eats a month.

Entitlements · Stalled thresholds

  • Submitted

    14 daysWith them

  • Under review

    14 daysWith them

  • Additional info requested

    7 daysWith you

  • Not started · Application prepared

    Nothing has been sent anywhere yet.

    Never

  • Approved · Denied

    Terminal.

    Never

Measured from the last status change, which is the only timestamp there is. There is no per-stage history, so the product does not claim to know how long a review takes.

One state per project, worst thing firstA project rolls up to a single headline. One denial governs it however much else is approved — and Entitled requires every item approved, not most of them.

Dashboard · Entitlement tracker

  • Blocked

    Any item denied.

    Blocked

  • In review

    Something sits with the authority — deliberately ranked above Entitled.

    In review

  • Entitled

    Every item approved. Not most.

    Entitled

  • Preparing

    Work has begun, nothing filed.

    Preparing

  • Unknown

    No items at all — renders as an em dash, never a default pill.

    —

Ordered to answer “what does this project need from me?”, worst and most actionable first.

Items wait on each other, and hold their paperworkAn approval can depend on another, name the discipline responsible, and carry the documents actually filed for it.

Entitlement item · Anatomy

  • Depends on

    Another approval on this project.

    Optional

  • Discipline

    Resolved to the assigned firm, live.

    Optional

  • Documents

    Filed against this item, not loose on the project.

    Any

  • Submitted · Target decision · Decided

    Dates

  • Notes

    Free text

The dependency link is real here and only here — milestones are ordered and dated, but do not depend on one another.

See it in the product.

A project whose approvals are not going smoothly — which is when this screen earns its place.

The Entitlements & Permits tab of a project in Groundbreak IQ — a Blocked project state, eight approvals spanning approved, under review, additional info requested and denied, with a stalled flag, linked disciplines and their assigned firms, and dependencies between items.The Entitlements & Permits tab of a project in Groundbreak IQ — a Blocked project state, eight approvals spanning approved, under review, additional info requested and denied, with a stalled flag, linked disciplines and their assigned firms, and dependencies between items.

One denial takes the whole project to Blocked. An item flagged stalled with the authority, another waiting on an approval that has not come through, and the dependency saying so in the row itself.

See the blocker before it blocks you.

Every approval your project needs, the status it is actually in, and the ones that have been sitting too long.

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