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Document Management

Drawings, contracts, and RFQ responses — where the project is.

Every file attached to the project it belongs to, not buried in an email thread.

Get startedSee how it works

Part of the Groundbreak IQ project workspace.

Project · Documents

  • Accepted types

    PDF · Word · Excel · JPEG · PNG

    5

  • Maximum size

    Checked in the browser and again by the bucket itself.

    25 MB

  • Link lifetime

    Every open mints a fresh signed URL.

    1 hour

  • Storage

    Nothing in the bucket is publicly readable.

    Private

One allow-list, one cap, one bucket — shared by the Documents tab, entitlement items and RFQ creation, so they cannot drift apart.

The problem

Re: Re: FW: revised site plan (2) FINAL

The current drawing set is in an email, and so are the three that came before it. Nobody is certain which one the contractor priced, and the person who would know is on site.

Groundbreak keeps the files on the project instead. One list, visible to everyone in your organisation working on it, each file carrying what it is, who put it there and when — and that same file is what goes out with an RFQ or gets filed against a permit.

What it does

Files, where the work is.

Three things an email thread cannot do.

One file list per projectUpload once and everyone in your organisation working on the project can open it. Each file carries its type, its size, who uploaded it and when.

Project · Documents · A row

  • Type

    PDF · Word · Excel · JPEG · PNG

  • Size

    Up to 25 MB

  • Uploaded by

    You, or a teammate by name

  • Uploaded on

    Date

  • Attached to

    Project, an approval, or an RFQ

The type badge is what "organized by what they are" means here: the file’s real MIME type, labelled, not a folder someone has to maintain.

Private storage, links that expireNothing in the bucket is publicly readable. Opening a file mints a signed URL that lasts an hour and then stops working.

Document · Access

  • Bucket

    Private

  • Signed URL lifetime

    1 hour

  • Accepted types

    5, allow-listed

  • Maximum size

    25 MB

  • Who can see the row

    Your organisation

The allow-list and the cap are checked in the browser and again by the bucket, so a client that skipped the first check still fails the second.

The same file, wherever it belongsFile a document against an entitlement item, or send it out with an RFQ. One file, one place, referenced where it matters — never a second copy to keep in step.

Document · Attachment points

  • Project

    The Documents tab. Everything lives here.

  • Entitlement item

    Filed against one specific approval.

  • RFQ

    Sent out with the scope, to every invited firm.

The database enforces same-project on both links, so a file cannot leak into another project even by reference.

See it in the product.

The file list as it appears inside a live project workspace.

The Documents tab of a project in Groundbreak IQ — a list of project files, each with its file-type badge, size, uploader and date, and one document additionally badged with the entitlement item it was filed against.The Documents tab of a project in Groundbreak IQ — a list of project files, each with its file-type badge, size, uploader and date, and one document additionally badged with the entitlement item it was filed against.

Every file on the project, carrying what it is, how large it is and who put it there — and the zoning application badged with the approval it was filed against.

Put the drawings where the project is.

One file list per project, private by default, referenced wherever the file actually matters.

Get startedSee all solutions